How to Prepare a Roadside Emergency Kit RFQ
A roadside emergency kit request should explain exactly what the supplier is expected to provide. One quotation may cover a bag and first aid contents, while another includes additional vehicle accessories. A product name or total piece count does not make those quotations comparable.
For a bulk sourcing project, divide the kit into modules, identify who supplies each one and define the documents and samples your team needs to approve.
Separate the contents into modules
Start with the configuration your business intends to sell. You might have a first aid module, a visibility module and other vehicle accessories, but do not assume every supplier offers all of them. List the requested items individually and ask the supplier to confirm its scope.
Keep the first aid contents list distinct from the other items. This makes it easier to compare quotations and review changes without losing track of which part of the finished kit is affected.
Any item supplied by your own business should be marked as buyer-supplied. Include its packed dimensions and the expected delivery arrangements if another party will assemble the finished kit.
State the destination and intended sales channel
Identify the destination country and whether the kit is intended for an automotive retailer, fleet customer, promotional project or another channel. Include the proposed packaging languages and any requirements already specified by your customer.
Ask for relevant product information against each requested item. Do not assume that a document for one component establishes the status of the complete kit, or that a configuration accepted for one destination can be sold unchanged elsewhere.
If your customer names a standard, put the exact requirement in the brief and have the proposed configuration reviewed against it. Avoid converting a general “car kit” description into an unsupported conformity claim.
Quote against a module table
Use this structure to define the supply boundary:
| Module or field | Information to provide |
|---|---|
| First aid contents | Versioned component list, specifications and quantities |
| Other accessories | Individual item requirements and evidence requested |
| Carrying case | Packed size, compartments, carrying method and branding |
| Buyer-supplied items | Owner, dimensions and assembly responsibilities |
| Printed materials | Languages, artwork owner and approval process |
| Final packing | Unit packaging, carton quantity and label requirements |
Ask suppliers to identify exclusions, proposed substitutions and optional items. If an accessory is outside a supplier's scope, record that clearly rather than leaving it inside an assumed package price.
Check the packed configuration
Review a sample with the proposed modules and printed materials in place. Confirm that the case closes and that the packed arrangement matches the agreed layout. Record any separation or individual packaging requirements in the specification.
Obtain storage and handling information for relevant components and assess whether it fits the intended product brief. A label saying “vehicle kit” should not be treated as evidence that every component is suitable for every storage condition.
Where the project requires performance claims, agree the test or documentation requirements before approving the wording on the retail package. Keep those claims specific to the items and conditions supported by the evidence.
Compare total scope and delivery assumptions
Ask for the kit price, setup or sample charges, unit packing and freight basis as separate entries. Record carton dimensions, gross weight and the named delivery location so your team can compare the same scope.
Confirm what must happen before production starts, including approval of the contents, artwork and any buyer-supplied items. Separate production time from transport time and allow for project-specific approvals rather than assuming a catalog estimate is a delivery commitment.
For repeat orders, keep the final module list and approved substitutions with the purchase record. The next quotation should identify whether it matches that version or proposes a change.
Discuss the first aid kit scope with KEBON
KEBON supports custom first aid kit projects for importers, distributors and private label brands. Explore our roadside kit options. For a roadside project, send the destination market, initial quantity and itemized brief to Catherine@kebonfirstaid.com. Identify any non-medical accessories so their supply scope can be confirmed separately.
Custom kit orders typically start from 500 units, depending on the configuration and packaging. Product scope, documents, sample arrangements and delivery timing are confirmed against the proposed project.
